InService June 2012

Full-Service & Self-Service Respite Programs:

Timesheet Due Dates & Pay Date Changes

This information is applicable for ALL Respite Care Providers, regardless to which department you belong.

All timesheets and pay dates will follow the schedule below.

Effective: October 2012

When to submit your timesheets:

1 -->	2 -->	3 -->	4
If you work:	The timesheet is due in the office by 5pm:	You will be paid on:	Examples:
1 - 15th of the month	the 16th of that same month	26th of that same month	If you work between January 1 - 15, the timesheet must be in the office by January 16 and you will be paid on January 26.
16 - last day of the month:	the 1st of the next month	10th of the next month	If you work between January 16 - 31, the timesheet must be in the office by February 1 and you will be paid on February 10.

How to submit your timesheets:

Drop-off

Mail only

Fax & Mail

Email & Mail

Pay Period:

1 - 15th

Due: 16th

Drop off at 201 Georgia Street

in Vallejo anytime before 5pm on the 16th.

If your last booking is done by the 12th, just mail in your timesheet after the last booking.

If your last booking is the 13-15th, fax your completed/signed timesheet to (707)644-6695 then mail the original to us.

If your last booking is the 13-15, scan & email your completed/signed timesheet then mail the original to us. Self Service:

Full-Service:

Pay Period:

16 - 31st

Due: 1st of next month

Drop off at 201 Georgia Street in Vallejo anytime before 5pm on the 1st.

If your last booking is done by the 27th, just mail in your timesheet after the last booking.

If your last booking is the 28-31st, fax your completed/signed timesheet to (707)644-6695 then mail the original to us.

If your last booking is the 28-31st, scan & email your completed/signed timesheet then mail the original to us. Self Service:

Full-Service:

Additional Information:

You must submit a timesheet for every pay period in which you work. For example, if you work October 5, 8, and 12, you are required to submit a timesheet by the October 16th deadline. If you then work October 20, you are required to submit another timesheet by the November 1st deadline. You cannot put all of October on one timesheet if you worked in the two separate pay periods. If we receive one timesheet by November 1st with bookings from both pay periods on it, the bookings from the first pay period (Oct 1-16) will be considered late and you will be subject to progressive discipline.
If you did not work during a pay period, then do not submit a timesheet.
The timesheets can be turned in before the due dates, if you have completed all of your bookings for that pay period.
If you have automatic payments taken out of your account during the second half of the month, like automatic bill pay, don't forget the pay day is changing!
Late timesheets will be paid, but you will be subject to progressive discipline, up to and including termination.